Executive Assistant, Government Relations - Remote Eligible

About Onebrief

Onebrief is collaboration and AI-powered workflow software designed specifically for military staffs. By transforming this work, Onebrief makes the staff as a whole superhuman - meaning faster, smarter, and more efficient.

We take ownership, seek excellence, and play to win with the seriousness and camaraderie of an Olympic team. Onebrief operates as an all-remote company, though many of our employees work alongside our customers at military commands around the world.

Founded in 2019 by a group of experienced planners, today, Onebrief's team spans veterans from all forces and global organizations, and technologists from leading-edge software companies. We've raised $123m+ from top-tier investors, including Battery Ventures, General Catalyst, Insight Partners, and Human Capital, and today, Onebrief is valued at $1.1B. With this continued growth, Onebrief is able to make an impact where it matters most.

About the Role

As an essential member of our internal operations team, you will provide executive support for our Head of Government Relations, including complex calendar and correspondence management and successful coordination of high profile business meetings. You'll be the go-to liaison between your executive and both internal and external stakeholders, ensuring they're prepared with the right information at the right time. A professional problem solver and organizational whiz, you're confident exercising independent judgment in the resolution of administrative problems.

While this is a remote-friendly role, you may be asked to provide in-person support for key meetings and functions in the D.C. area, which could occur outside of regular business hours.

About You

You're exceptionally organized, tech-savvy, and pride yourself on being able to anticipate exactly what your executive will need before they've asked you for it. You view your role as a support force multiplier: your executive can trust you to take care of the details so they can focus their time and attention where it will have the greatest impact. You're a great communicator, and build strong relationships both within and outside of the organization. You understand the nature of government relations requires support outside of regular business hours, and fluctuates depending on the time of year.

What You'll Do

• Manage a complex and dynamic calendar, ensuring priorities are met and schedules are optimized
• Ensure executive's preparedness for meetings (e.g., assemble meeting materials, presentations, preparatory reviews with key stakeholders)
• Handle sensitive correspondence and communications (emails, calls, visitors) on behalf of the Head of Government Relations, prioritizing urgent matters and drafting responses that align with their voice
• Keep priorities on track, align stakeholders, surface blockers early, and simplify decision-making
• Elevate team operations by simplifying and systematizing processes
• Coordinate travel, ensuring flights, accommodations and itineraries are optimized
• Provide hands-on assistance with special projects and research tasks as needed
• Maintain the highest level of confidentiality, using discretion and diplomacy in sensitive situations

What We Look For

• Exceptional organization, prioritization, and time management; comfortable juggling multiple competing priorities
• Excellent judgment and discretion, with a strong sense of ownership and initiative
• Strong interpersonal and communication skills to effectively represent the executive and the company to outside parties; ability to build trust across teams and stakeholders
• Technical proficiency in G-Suite, Slack, and internal collaboration tools like Notion, with a track record of creating organizational tools and processes
• Prior experience in a similar role and environment (rapidly-growing startup); comfortable with autonomy and momentum